Why Online Check Mailing Methods Are Necessary for Your Business?

Emily has a small cupcake business. It was previously owned by her grandmother, and now she owns the business. Known for its irresistibly moist cupcakes and secret family recipes, the shop was a beloved staple in the community. For years, everything ran smoothly; customers raved about the cupcakes, orders flooded in, and Emily felt proud to carry on her grandmother’s legacy.

But over time, things began to change. The problem wasn’t that Emily’s cupcakes had lost their magic. While all others in the competition turned to digital payment systems, Emily still used traditional payment methods to pay her suppliers. And everybody knows what happens when you use traditional payment methods! Yes, you guessed that right! Most of Emily’s suppliers were not paid on time, and as a consequence, Emily was not supplied with the essential supplements. This made her unable to deliver cupcakes on time and created a bad impression on her customers.

Now, she wants to have a new beginning. As part of it, Emily is hosting a Grand Reopening Celebration on National Cupcake Day. Before that, she needs to switch to an online payment platform that helps her resolve all the issues that she has previously faced.

This blog will give insights on what strategies business owners like Emily can adopt in this situation. As far as Emily is concerned, she is reluctant to give away traditional payment methods. The only reason why she is switching to online methods is because of the speed and convenience it offers.

Give Traditional Methods Convenience of Digital Methods

You can use cloud-based platforms like Zil Money for giving traditional payment methods the speed and convenience of digital methods. These platforms offer features like online check mailing which helps you to make payments via traditional checks but with the speed and convenience of digital methods. Like any other online payment method, you just have to initiate the process; the rest will be done by the platform on your behalf. That is, these platforms will print your checks, put them in an envelope, label them, and finally send them via mail.

You can even automate the data entry process on a check since these platforms can be integrated with your accounting software. The integration helps you to import checks directly and eliminate the need to manually enter data. You even have the opportunity to customize these imported checks. You can add logos, special font, and anything that you think will enhance professionalism. And for security, you can add elements like watermarks, signatures, etc.

Send Checks Your Way

With cloud-based platforms like Zil Money, you can send checks in multiple ways. If you have to make the payments urgently, you can go for the overnight check mailing feature via FedEx. This feature sends your checks within the next business day. Sometimes, you may end up in situations where you forgot to make a payment, and it is Saturday. Mostly, what happens in these kinds of situations is that you will not be able to make the payment on time, which may frustrate your payee. But with the FedEx Saturday feature, you don’t have to worry, as these features let you make payments even on weekends.

If you have two business days to complete the payment, you can opt for express mail via USPS, and if there are three business days, you can choose priority mail. Similarly, if you have more than three days left, first-class mailing would be the best option as it is one of the low-cost solutions you can have. The feature sends your checks within one to five business days and comes with and without a tracking facility. You can mail checks via this feature both within the US and in Canada.

Make Check Payments Instantly

If your supplier’s office is near your office, then the online check mailing option is not a practical solution. In these situations, you can use the check printing feature offered by cloud-based platforms like Zil Money. This feature lets you print checks instantly and pay your suppliers without waiting for ordered checks to get delivered. For printing checks with these platforms, all you need is some blank stock papers and a regular printer. Printing checks on blank stock papers helps you save 80% of your check printing costs compared to ordering pre-printed checks.

In case your supplier is living far away and you still need them to be paid instantly, you can go for the eCheck feature. With this feature, you can send your checks instantly via email or SMS as one-time printable PDFs. Your supplier can print them and use them like regular checks.

Conclusion

With cloud-based platforms like Zil Money, business owners like Emily can easily send their checks on time. The online check mailing feature from these platforms automates the entire check mailing process for you and sends your checks to your payee on your behalf.